Sarathi
Legal

Privacy Policy

Last updated: September 2026

1. Who we are

Sarathi ("we", "us", "our") is a work evidence logging application available at mysarathi.app. We are a sole-trader product based in the United Kingdom. You can contact us at Vidya Krishnan.

2. What data we collect

We collect only what is necessary to provide the service:

  • Account data: your name and email address when you sign up.
  • Work evidence entries: the text, dates, and categories you log yourself.
  • Usage data: basic server logs (request timestamps, error codes) to keep the service running.

We do not collect payment card details.

3. How we use your data

  • To provide and improve the service.
  • To send you transactional emails (password reset, account notifications).
  • To generate AI-assisted review answers from your own logged evidence. Your entries are sent to LLM solely to produce responses for you and are not used to train AI models.

4. Who we share data with

We do not sell your data. We share it only with the following services necessary to run Sarathi:

  • Railway — cloud hosting (servers and database)
  • Google Gemini — AI model for generating review answers
  • Google OAuth — if you choose to sign in with Google

5. Data retention

We keep your data for as long as your account is active. If you delete your account, your data is permanently deleted within 30 days. You can request deletion at any time by emailing Vidya Krishnan.

6. Your rights (UK GDPR)

As a UK user you have the right to:

  • Access the personal data we hold about you
  • Correct inaccurate data
  • Request deletion of your data
  • Export your data in a portable format
  • Object to processing

To exercise any of these rights, email Vidya Krishnan. We will respond within 30 days.

7. Cookies

Sarathi uses a single session cookie to keep you logged in. We do not use advertising or tracking cookies.

8. Changes to this policy

If we make material changes we will update the date at the top of this page and notify you by email if the change affects your rights.

9. Contact

Questions about this policy: Vidya Krishnanp